What a bill review looks like
What the example team sent
- 18 developers. Claude Team, billed monthly: invoices for 16 Standard seats ($25 each) and 3 Premium seats ($125 each), and the member CSV (15 Standard and 3 Premium members assigned).
- GitHub Copilot Business, billed monthly by card: receipts for 18 seats ($19 each) and the seat activity report with each seat's last activity.
- Invoices and receipts for Aug, Sep and Oct 2026, the next renewal dates (both 1 Nov 2026), and a note that an internal bot uses the Claude API.
- Names replaced by labels ("Dev 1" to "Dev 18"). No logins, passwords or system access.
How to read the labels
- Matches the example files Confirmed: the files and the vendor's dated pricing or rules agree.
- Needs confirmation A potential issue: what must be confirmed before acting is stated.
- Not assessable from the files Missing information: the files can't answer it, so we say so rather than guess.
The report
For finance, in one lineBefore the 1 Nov renewals, decide on 3 unused Copilot seats and 1 unassigned Claude Team seat, and ask Claude's owner whether the team's API credits are linked; everything else can stay as it is.
Monthly bill
$1,117
2 tools · 37 seats on plans
In question
$82
3 Copilot + 1 Claude seat
To investigate
5
3 match the files · 1 to confirm · 1 not assessable
Renewals
2
both on 1 Nov 2026
Monthly bill and amounts in question are per month at list price.
Monthly bill, Aug–Oct 2026 Claude Team $775 Copilot Business $342
From the example invoices and receipts: the same seats every month.
$ in question, of $1,117/mo
- 3 idle Copilot seats$57
- 1 unassigned Claude seat$25
- Everything else$1,035
At list price. Separate decision: annual Claude billing ($155/mo less, $7,440 up front).
All 10Keep 3Investigate 5Renewals 2
Keep
| Finding | Status | $ / month | Evidence |
|---|---|---|---|
| Copilot Business: priced as listed 18 seats × $19, matching the receipts | Matches the example files | $342 | docs.github.com, checked 2026-10-17 |
| Claude Team: fits your size, seat types mixed 16 Standard × $25 + 3 Premium × $125, matching the invoices | Matches the example files | $775 | claude.com, checked 2026-10-17 |
| Neither tool trains on your code by default Quoted from both vendors | Matches the example files | — | github.com · code.claude.com, checked 2026-10-17 |
Investigate
| 3 Copilot seats show no use in the last 30 days Seats are charged up front; revoking gives no prorated refund. Ask Dev 7, 12 and 16 before 1 Nov. | Matches the example files | −$57 at list | github.blog changelog · docs.github.com, checked 2026-10-17 |
| 1 Claude Team Standard seat paid for, not assigned Invoices show 16 Standard, member CSV shows 15. An Owner lowers the count before 1 Nov. | Matches the example files | −$25 at list | support.claude.com, checked 2026-10-17 |
| Annual billing for Claude Team $775 → $620 at list price, paid up front as $7,440 for the year. Decide after the seat clean-up. | Matches the example files | −$155 at list | claude.com, checked 2026-10-17 |
| Up to $500/mo of API credits for your internal bot Has an Owner linked a Claude Console organization? A Settings > Billing screenshot shows it. | Needs confirmation | up to $500 credit | support.claude.com, checked 2026-10-17 |
| Whether all 3 Premium seats are needed Anthropic publishes no fixed usage number per seat. Ask the 3 Premium users. | Not assessable from the files | — | claude.com, checked 2026-10-17 |
Renewals
| Copilot Business · monthly, card · 1 Nov 2026 (fictional) Remove unused seats first: assigned seats are charged up front with no prorated refund. | Date from the example files | $342 | github.blog changelog, checked 2026-10-17 |
| Claude Team · monthly · 1 Nov 2026 (fictional) Lower the Standard seat count if unused; then decide on annual. | Date from the example files | $775 | support.claude.com, checked 2026-10-17 |
Illustrative example from a worked sample with a fictional team. All amounts USD per month at list price, not invoice discounts or negotiated terms, and not a guaranteed saving. Your own contract overrides anything here.
How the checks are done
- Amounts are worked out at the vendors' public list prices, with the source page and the date we checked it beside each finding.
- We only see the files you send. Negotiated discounts, contracts and anything not in the files can't be seen, and your own contract and the vendor's invoice always win.
- Findings are scenarios, not promises or guaranteed savings. A seat is only flagged as unused with usage evidence, and whether someone still needs it is a question for your team.
- What you change is your decision.
Get a report like this for your team
€24.50/month for your first 12 monthly payments, then €49/month. Founding offer for the first 10 teams.